First time using ODK Collect and/or ODK Briefcase: Starter guide

I put this together for a colleague, and figured I'd share if it was useful
for anyone else. Please correct if I got anything wrong or if something
could be explained more clearly.

Note: You can do either of the following to actions to get data onto or off
of an SD card (unless your SD card is not removable, as on the Nexus 7
tablets, in which case, I've only been able to use option 2)

Option A: : Place SD card with completed surveys into your computer
Option B: "Mount" your PDA to your computer by linking them with a USB cord
and then hitting whatever message pops up (should be along the lines of
"Mount Device" or "Allow USB debugging"-- not sure what determines which
message you see)

Getting an XML survey onto your PDA using ODK Collect

In short: Download ODK onto your phone; load the survey onto the SD card;
replace SD card into phone; Open ODK Collect and enter survey

In more detail:

  1. Download ODK Collect application onto the Android phone (instructions
    here:http://opendatakit.org/use/collect/) -- make sure the phone has a
    MicroSD card inside when you download this. (Shouldn't take more than 5
    minutes)
  2. Place the SD card into your computer (most likely using a microSD
    adapter-- easy to buy at any electronics store)
  3. Copy the XML version of the survey (saved here: Dropbox\Nerica\Nerica
    Scale-Up Endline\ODK) onto the SD card in a folder named "forms" which
    is in a folder named "odk."
  4. Put the SD card back in the phone.
  5. Open ODK Collect application on the phone
  6. Click "Fill Blank Form"
  7. Wait while it scans the SD card for new forms (just the first time
    you add it to a phone)
  8. Once the survey form pops up, just click it and wait for it to load.
    1. The longer the survey, the longer the wait for this to load.This
      took up to 20 minutes with the more basic PDA survey we piloted in the
      field, so could take longer with the updates to the current survey
    2. If you get an error message that says "ODK force close," hit "OK"
      and close the application. I find restarting the phone in this instance can
      help. Go back to Step 5
  9. You'll know the survey has loaded when you see a page with 2 hands
    and the following message: "You are at the start of 'SURVEY NAME.'
  10. Swipe from right to left to begin the survey

To retrieve the data using ODK Briefcase is only somewhat trickier...

Looks like a lot of steps, but I just break it down so it's easier to
follow if you're new to it.

  1. Download ODK Briefcase
  2. Place SD card with completed surveys into your computer OR "mount"
    your PDA to your computer (link with a USB cord and hit whatever button
    pops up, which should be along the lines of "Mount Device" or "Allow USB
    debugging" depending on the device or OS, not sure)
  3. Create a folder to save survey data into (for my project, since we're
    not using Aggregate which de-duplicates instances, I like to create a new
    folder with date and name of surveyor each time I load data from a device)
  4. Open ODK Briefcase
  5. On the tab "Pull," click on the bar to the right of "Pull data from:"
    (top left) and choose "Mounted Android SD Card"
  6. In the next row, choose the relevant SD Card
  7. In the main screen, find your survey and tick off the check box to
    the left of it
  8. Hit "Pull" button at bottom right of page
  9. Wait until you see the "SUCCESS!" message on the application. (Could
    take up to a few minutes if you're loading a lot).
  10. Now go to the "Export" tab
  11. Pull down the bar to the right of "Form:" (top left) and choose the
    relevant survey
  12. Hit the "Choose" button to the right of the 3rd row (Export Directory)
    and choose the folder you created in step 3 above
  13. Click "Export" button on the bottom-most right of the application
  14. This should load very quickly and will give you the same "SUCCESS!"
    message
  15. Now the data is all in the folder. Any repeat groups (loops) will be
    in separately-named excel files in the folder (in the form
    SurveyName_RepeatGroupName.csv), while the rest of the survey will be in a
    folder with simply the name of the survey (SurveyName.csv)
1 Like

Sam,

Thanks for sharing this. I've added a link at
http://opendatakit.org/help/training-guides to make it easier for
others to find.

Yaw

ยทยทยท -- Need ODK help? Go to http://nafundi.com for custom development, form design, implementation support, and user training for ODK.

On Sun, Mar 3, 2013 at 7:51 AM, Sam samantha.elghanayan@gmail.com wrote:

I put this together for a colleague, and figured I'd share if it was useful
for anyone else. Please correct if I got anything wrong or if something
could be explained more clearly.

Note: You can do either of the following to actions to get data onto or off
of an SD card (unless your SD card is not removable, as on the Nexus 7
tablets, in which case, I've only been able to use option 2)

Option A: : Place SD card with completed surveys into your computer
Option B: "Mount" your PDA to your computer by linking them with a USB cord
and then hitting whatever message pops up (should be along the lines of
"Mount Device" or "Allow USB debugging"-- not sure what determines which
message you see)

Getting an XML survey onto your PDA using ODK Collect

In short: Download ODK onto your phone; load the survey onto the SD card;
replace SD card into phone; Open ODK Collect and enter survey

In more detail:

Download ODK Collect application onto the Android phone (instructions
here:http://opendatakit.org/use/collect/) -- make sure the phone has a
MicroSD card inside when you download this. (Shouldn't take more than 5
minutes)
Place the SD card into your computer (most likely using a microSD adapter--
easy to buy at any electronics store)
Copy the XML version of the survey (saved here: Dropbox\Nerica\Nerica
Scale-Up Endline\ODK) onto the SD card in a folder named "forms" which is in
a folder named "odk."
Put the SD card back in the phone.
Open ODK Collect application on the phone
Click "Fill Blank Form"
Wait while it scans the SD card for new forms (just the first time you add
it to a phone)
Once the survey form pops up, just click it and wait for it to load.

The longer the survey, the longer the wait for this to load.This took up to
20 minutes with the more basic PDA survey we piloted in the field, so could
take longer with the updates to the current survey
If you get an error message that says "ODK force close," hit "OK" and close
the application. I find restarting the phone in this instance can help. Go
back to Step 5

You'll know the survey has loaded when you see a page with 2 hands and the
following message: "You are at the start of 'SURVEY NAME.'
Swipe from right to left to begin the survey

To retrieve the data using ODK Briefcase is only somewhat trickier...

Looks like a lot of steps, but I just break it down so it's easier to follow
if you're new to it.

Download ODK Briefcase
Place SD card with completed surveys into your computer OR "mount" your PDA
to your computer (link with a USB cord and hit whatever button pops up,
which should be along the lines of "Mount Device" or "Allow USB debugging"
depending on the device or OS, not sure)
Create a folder to save survey data into (for my project, since we're not
using Aggregate which de-duplicates instances, I like to create a new folder
with date and name of surveyor each time I load data from a device)
Open ODK Briefcase
On the tab "Pull," click on the bar to the right of "Pull data from:" (top
left) and choose "Mounted Android SD Card"
In the next row, choose the relevant SD Card
In the main screen, find your survey and tick off the check box to the left
of it
Hit "Pull" button at bottom right of page
Wait until you see the "SUCCESS!" message on the application. (Could take up
to a few minutes if you're loading a lot).
Now go to the "Export" tab
Pull down the bar to the right of "Form:" (top left) and choose the relevant
survey
Hit the "Choose" button to the right of the 3rd row (Export Directory) and
choose the folder you created in step 3 above
Click "Export" button on the bottom-most right of the application
This should load very quickly and will give you the same "SUCCESS!" message
Now the data is all in the folder. Any repeat groups (loops) will be in
separately-named excel files in the folder (in the form
SurveyName_RepeatGroupName.csv), while the rest of the survey will be in a
folder with simply the name of the survey (SurveyName.csv)

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I hope someone can enlighten me on the procedure of using ODK briefcase or Aggregate to bring in or pull data from a specific directory on the harddrive of my computer. Data was gathered using ODK collect.

Thank you in advance

Appreciate your help

JOEY

I suggest Dropbox or the equivalent for such "local" usage of ODK, as I call it, because it saves many steps.

I have an article about to be published on this that I will post when it comes out for anyone interested.

You will need to use ODK Briefcase.

You need to copy the entire /sdcard/odk directory off of your device. ODK
Briefcase compares the forms in the odk/forms directory against any earlier
processed form definitions, and ensures that the ODK Briefcase storage
location retains the most recent version of that form, and that the form in
this new odk/forms directory is compatible with the form it already has in
its storage location.

Run ODK Briefcase, navigate to the Pull tab, and choose the "Custom Path to
ODK Directory" choice, then select the odk directory on your computer. This
directory must contain forms and instances directories.

You should then be able to choose the forms to load, and the data should be
loaded into ODK Briefcase's storage location.

From there, you can then either export it as a set of CSVs, or push the
data up into an ODK Aggregate server.

ยทยทยท On Tue, May 13, 2014 at 11:11 PM, wrote:

I hope someone can enlighten me on the procedure of using ODK briefcase or
Aggregate to bring in or pull data from a specific directory on the
harddrive of my computer. Data was gathered using ODK collect.

Thank you in advance

Appreciate your help

JOEY

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Mitch Sundt
Software Engineer
University of Washington
mitchellsundt@gmail.com

Jerry,

I'd be interested to hear how your use of Dropbox has gone. We've been
having a discussion on the developers list at
https://groups.google.com/d/msg/opendatakit-developers/fiPSnrUvJZ0/SLQquPDH6z8J
and it's unclear how reliable Dropbox for this use-case.

Yaw

ยทยทยท -- Need ODK help? Go to http://nafundi.com for custom development, form design, implementation support, and user training for ODK.

On Sun, Mar 3, 2013 at 4:59 PM, Jerry3904 StormyJerry@gmail.com wrote:

I suggest Dropbox or the equivalent for such "local" usage of ODK, as I call it, because it saves many steps.

I have an article about to be published on this that I will post when it comes out for anyone interested.

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I'd be interested in the article. I'm also trying to develope a urban tree inventory tool using odk and an android tablet.

Thanks

Bob

Thank you mitch. I managed to get that working, how we are working on a
survey that has 25 enumerators. and multi questionnaire. It should work in
the same manner. Will try and update.

Thank you again.

ยทยทยท On Wed, May 14, 2014 at 11:16 PM, Mitch Sundt wrote:

You will need to use ODK Briefcase.

You need to copy the entire /sdcard/odk directory off of your device. ODK
Briefcase compares the forms in the odk/forms directory against any earlier
processed form definitions, and ensures that the ODK Briefcase storage
location retains the most recent version of that form, and that the form in
this new odk/forms directory is compatible with the form it already has in
its storage location.

Run ODK Briefcase, navigate to the Pull tab, and choose the "Custom Path
to ODK Directory" choice, then select the odk directory on your computer.
This directory must contain forms and instances directories.

You should then be able to choose the forms to load, and the data should
be loaded into ODK Briefcase's storage location.

From there, you can then either export it as a set of CSVs, or push the
data up into an ODK Aggregate server.

On Tue, May 13, 2014 at 11:11 PM, jlgarganera@gmail.com wrote:

I hope someone can enlighten me on the procedure of using ODK briefcase
or Aggregate to bring in or pull data from a specific directory on the
harddrive of my computer. Data was gathered using ODK collect.

Thank you in advance

Appreciate your help

JOEY

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Software Engineer
University of Washington
mitchellsundt@gmail.com

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Best regards,

Joseph Garganera

"Nothing that is easy is worth doing nor worth anything"

Hi Yaw --

It has been working fine for me using Android 2.3.2 on the phone and the
production Briefcase on a Linux platform (basically Debian Stable). I do
nothing unusual in my procedure, and doubt this description will be of any
help:

--use AndroZip to compress folder /sdcard/odk/
--open Dropbox on phone, upload compressed folder
--open Dropbox on desktop, extract compressed folder to my Downloads folder
--open Briefcase, pull from extracted folder
--export to my ODK Data folder
--open csv with either LibreOffice Calc or Gnumeric

I use this for one-person local data collection--in my case, on the health
and stability of urban trees. I have posted for free download the form I
developed to accompany a recent book along with directions, and there is a
certain amount of outgoing link traffic from my website to the ODK project
site that I hope may be of eventual aid somehow.

Jerry

ยทยทยท On Sunday, March 3, 2013 8:04:23 PM UTC-5, Yaw Anokwa wrote: > > Jerry, > > I'd be interested to hear how your use of Dropbox has gone. We've been > having a discussion on the developers list at > > https://groups.google.com/d/msg/opendatakit-developers/fiPSnrUvJZ0/SLQquPDH6z8J > and it's unclear how reliable Dropbox for this use-case. > > Yaw > -- > Need ODK help? Go to http://nafundi.com for custom development, form > design, implementation support, and user training for ODK. > > On Sun, Mar 3, 2013 at 4:59 PM, Jerry3904 <Storm...@gmail.com> wrote: > > I suggest Dropbox or the equivalent for such "local" usage of ODK, as I > call it, because it saves many steps. > > > > I have an article about to be published on this that I will post when it > comes out for anyone interested. > > > > -- > > -- > > Post: opend...@googlegroups.com > > Unsubscribe: opendatakit...@googlegroups.com > > Options: http://groups.google.com/group/opendatakit?hl=en > > > > --- > > You received this message because you are subscribed to the Google > Groups "ODK Community" group. > > To unsubscribe from this group and stop receiving emails from it, send > an email to opendatakit...@googlegroups.com . > > For more options, visit https://groups.google.com/groups/opt_out. > > > > >

Bob,

You responded to an old thread so it's not clear what article are you
interested in. Can you provide more details?

Yaw

ยทยทยท -- Need ODK services? http://nafundi.com provides form design, professional support, custom reporting, and software development for ODK.

On Mon, Sep 2, 2013 at 6:48 AM, bobeveringham@gmail.com wrote:

I'd be interested in the article. I'm also trying to develope a urban tree inventory tool using odk and an android tablet.

Thanks

Bob

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Just a reminder -- for first time users, we strongly recommend doing a
small trial (e.g, 1 enumerator working closely with the form designer) with
your form starting with form design through data collection, to submission
and export from ODK Aggregate or ODK Briefcase so that you work out the
issues with the training of your staff and your data processing and
analysis steps before you collect massive amounts of data.

Some teams want a supervisory review step before finalizing the forms, some
need other mechanisms to get the data from the field to the main office
(e.g., their data is too big, and the network too slow to submit data via
wi-fi / cellular / satellite connections).

Work through these issues by doing the small trial in the location where
you intend to run the survey, and work through how to get the collected
information all the way through to where you are going to analyze the
results.

Mitch

ยทยทยท On Wed, May 14, 2014 at 7:19 PM, Joseph Garganera wrote:

Thank you mitch. I managed to get that working, how we are working on a
survey that has 25 enumerators. and multi questionnaire. It should work in
the same manner. Will try and update.

Thank you again.

On Wed, May 14, 2014 at 11:16 PM, Mitch Sundt mitchellsundt@gmail.comwrote:

You will need to use ODK Briefcase.

You need to copy the entire /sdcard/odk directory off of your device.
ODK Briefcase compares the forms in the odk/forms directory against any
earlier processed form definitions, and ensures that the ODK Briefcase
storage location retains the most recent version of that form, and that the
form in this new odk/forms directory is compatible with the form it already
has in its storage location.

Run ODK Briefcase, navigate to the Pull tab, and choose the "Custom Path
to ODK Directory" choice, then select the odk directory on your computer.
This directory must contain forms and instances directories.

You should then be able to choose the forms to load, and the data should
be loaded into ODK Briefcase's storage location.

From there, you can then either export it as a set of CSVs, or push the
data up into an ODK Aggregate server.

On Tue, May 13, 2014 at 11:11 PM, jlgarganera@gmail.com wrote:

I hope someone can enlighten me on the procedure of using ODK briefcase
or Aggregate to bring in or pull data from a specific directory on the
harddrive of my computer. Data was gathered using ODK collect.

Thank you in advance

Appreciate your help

JOEY

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University of Washington
mitchellsundt@gmail.com

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Best regards,

Joseph Garganera

"Nothing that is easy is worth doing nor worth anything"

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mitchellsundt@gmail.com

Should have mentioned that I also get new forms and associated media on the
phone using Dropbox in an obvious manner. Very helpful during development
for a simple quick look at how things look and work as I am going along.

ยทยทยท On Monday, March 4, 2013 10:57:12 AM UTC-5, Jerry3904 wrote: > > Hi Yaw -- > > It has been working fine for me using Android 2.3.2 on the phone and the > production Briefcase on a Linux platform (basically Debian Stable). I do > nothing unusual in my procedure, and doubt this description will be of any > help: > > --use AndroZip to compress folder /sdcard/odk/ > --open Dropbox on phone, upload compressed folder > --open Dropbox on desktop, extract compressed folder to my Downloads > folder > --open Briefcase, pull from extracted folder > --export to my ODK Data folder > --open csv with either LibreOffice Calc or Gnumeric > > I use this for one-person local data collection--in my case, on the health > and stability of urban trees. I have posted for free download the form I > developed to accompany a recent book along with directions, and there is a > certain amount of outgoing link traffic from my website to the ODK project > site that I hope may be of eventual aid somehow. > > Jerry > > On Sunday, March 3, 2013 8:04:23 PM UTC-5, Yaw Anokwa wrote: >> >> Jerry, >> >> I'd be interested to hear how your use of Dropbox has gone. We've been >> having a discussion on the developers list at >> >> https://groups.google.com/d/msg/opendatakit-developers/fiPSnrUvJZ0/SLQquPDH6z8J >> and it's unclear how reliable Dropbox for this use-case. >> >> Yaw >> -- >> Need ODK help? Go to http://nafundi.com for custom development, form >> design, implementation support, and user training for ODK. >> >> On Sun, Mar 3, 2013 at 4:59 PM, Jerry3904 wrote: >> > I suggest Dropbox or the equivalent for such "local" usage of ODK, as I >> call it, because it saves many steps. >> > >> > I have an article about to be published on this that I will post when >> it comes out for anyone interested. >> > >> > -- >> > -- >> > Post: opend...@googlegroups.com >> > Unsubscribe: opendatakit...@googlegroups.com >> > Options: http://groups.google.com/group/opendatakit?hl=en >> > >> > --- >> > You received this message because you are subscribed to the Google >> Groups "ODK Community" group. >> > To unsubscribe from this group and stop receiving emails from it, send >> an email to opendatakit...@googlegroups.com. >> > For more options, visit https://groups.google.com/groups/opt_out. >> > >> > >> >

You may be referring to a small article I wrote last year on tree data collection using ODK? If yes, PM me and I will give you the URL to it on my website.

Jerry,

I think what can be problematic is if you are syncing forms and
instances from the /odk folder while it is on the phone or as you are
using it. If you are zipping the /odk folder, and then moving it
around, that seems like it'd be fine.

Yaw

ยทยทยท -- Need ODK help? Go to http://nafundi.com for custom development, form design, implementation support, and user training for ODK.

On Mon, Mar 4, 2013 at 8:01 AM, Jerry3904 StormyJerry@gmail.com wrote:

Should have mentioned that I also get new forms and associated media on the
phone using Dropbox in an obvious manner. Very helpful during development
for a simple quick look at how things look and work as I am going along.

On Monday, March 4, 2013 10:57:12 AM UTC-5, Jerry3904 wrote:

Hi Yaw --

It has been working fine for me using Android 2.3.2 on the phone and the
production Briefcase on a Linux platform (basically Debian Stable). I do
nothing unusual in my procedure, and doubt this description will be of any
help:

--use AndroZip to compress folder /sdcard/odk/
--open Dropbox on phone, upload compressed folder
--open Dropbox on desktop, extract compressed folder to my Downloads
folder
--open Briefcase, pull from extracted folder
--export to my ODK Data folder
--open csv with either LibreOffice Calc or Gnumeric

I use this for one-person local data collection--in my case, on the health
and stability of urban trees. I have posted for free download the form I
developed to accompany a recent book along with directions, and there is a
certain amount of outgoing link traffic from my website to the ODK project
site that I hope may be of eventual aid somehow.

Jerry

On Sunday, March 3, 2013 8:04:23 PM UTC-5, Yaw Anokwa wrote:

Jerry,

I'd be interested to hear how your use of Dropbox has gone. We've been
having a discussion on the developers list at

https://groups.google.com/d/msg/opendatakit-developers/fiPSnrUvJZ0/SLQquPDH6z8J
and it's unclear how reliable Dropbox for this use-case.

Yaw

Need ODK help? Go to http://nafundi.com for custom development, form
design, implementation support, and user training for ODK.

On Sun, Mar 3, 2013 at 4:59 PM, Jerry3904 Storm...@gmail.com wrote:

I suggest Dropbox or the equivalent for such "local" usage of ODK, as I
call it, because it saves many steps.

I have an article about to be published on this that I will post when
it comes out for anyone interested.

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hi jerry, kindly send me url to this article 'tree data collection using
odk.' working on a similar project in kenya and wish to know more. thanks.
collins

You may be referring to a small article I wrote last year on tree data
collection using ODK? If yes, PM me and I will give you the URL to it on
my website.

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ยทยทยท On Sep 3, 2013 12:17 AM, "Jerry3904" wrote: > For more options, visit https://groups.google.com/groups/opt_out.

http://www.urbanforestanalytics.com/sites/default/files/pdf/Bond__ArbNews_2013_06.pdf

thanks Jerry

ยทยทยท On Sep 10, 2013 8:59 AM, "Jerry3904" wrote:

http://www.urbanforestanalytics.com/sites/default/files/pdf/Bond__ArbNews_2013_06.pdf

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