Project Management Committee (PMC) meeting notes

[yanokwa]

April 16, 2019

All @PMC members were present.

• ODK

  • Collect: v1.21 out with improvements to geo. Next up, answer changes in audit log, multiple questions on a screen, vector maps.
  • Aggregate: More install documentation shipped. Point release upcoming to clean up bugs.
  • Briefcase: v1.15 coming with pull from date, pull all forms. Next up, backing database, Central support
  • Central: Block 5 adds project managers, grant admin privs. Block 6 will add encryption, server side logging.
  • pyxform: v1.0 push by Ona to officially add to ODK
  • JavaRosa: Benchmarking work, external data with eHA to lay groundwork for case management.
  • TSC: Process for adopting new projects is basically done.

• ODK-X

  • Consolidate to new tool suite overview project: issue queue, roadmap
  • Submit updates
  • Rename status: Docs, tools, governance
  • Next release in May - target release every other month

• PMC

  • GSoC: Applications are in and being reviewed.
  • GSoD: We are on track to apply, but a little behind.
  • Community announcement went out.
  • TSCs: Has everyone been participating?
  • Confirmation of the problem we are trying to solve with project leadership
    • Strategic planning for the project, likely via recruiting work groups
    • Executing of said strategic plan
    • Resolve conflicts between the TSCs
    • Tighten up and enforce governance
    • Write and enforce legal and brand policies
  • What we like in project leadership
    • Two tier structure is good.
    • No pay to play
    • Leadership should be “earned”, but outside advisors are important/needed.
      • Limit percentage
      • Outsider have no vote, just the power to persuade.
    • Size
      • Yaw: 2-3 because it's mostly coordination
      • Waylon: 5 with a max of 7 to get diversity of opinion
    • Pull people from the TSCs seems promising
      • If you have an even number from both TSCs, hard to split ties
      • What to do if there is another suite.
      • What to do about proportional representation
  • Some sample governance
    • http://kobotoolbox.org/khc
    • https://projectredcap.org/about/consortium/
    • ElectronJS
      • https://electronjs.org/governance
    • Moby Project
      • https://mobyproject.org
    • TSC similar ODK-PMC in handling conflicts
      • https://mobyproject.org/projects
    • Apache Foundation
      • PMC similar ODK-TSC, ASF & BOD similar ODK-PMC
      • https://www.apache.org/foundation/how-it-works.html#roles
      • https://apache.org/foundation/#who-runs-the-asf
    • Linux Foundation
      • https://www.linuxfoundation.org/about/board-members/
      • https://www.linuxfoundation.org/membership/
    • Document Foundation
      • https://www.documentfoundation.org/governance/bodies/
    • Drupal Association
      • https://www.drupal.org/association
      • https://www.drupal.org/association/history/drupal-vzw-governance (Old)
    • Eclipse Foundation
      • https://www.eclipse.org/org/
    • Jboss (Red Hat Projects)
      • https://en.wikipedia.org/wiki/List_of_JBoss_software
    • Kodi.tv
      • https://kodi.tv/about/xbmc-foundation
    • Homebrew
      • https://docs.brew.sh/Homebrew-Governance
    • NodeJS
      • https://nodejs.org
    • Other links of example approaches
      • https://www.patreon.com/morevna ( for https://morevnaproject.org/ )
      • https://www.openhabfoundation.org/
      • https://www.freecadweb.org/wiki/Donate
  • Next steps
    • [*] Yaw/Waylon: Apache/Node/Homebrew if there is something turnkey
    • [*] Yaw/Waylon: Have discussion at the TSC level to see if this is reasonating with folks
    • [*] Yaw/Waylon: Start a doc with proposed governance then ask for comment
    • [*] Yaw: Talk to funders about a small non-junket convening
    • [*] Yaw: Clean up remaining issues at https://github.com/opendatakit/opendatakit/issues