Dissapearing files

Support
1

Dear all,

A partner of ours says that he has uploaded several files (filled forms)
from ODK collect to our ODK Aggregate (working with Tomcat on Amazone).
However when I look in our ODK Aggregate, 1 file is missing. He says that
he did uploaded this file and that this file is not on his tablet anymore.
I cannot verify this because he is working in another continent as I am.
Has anyone experienced a similar problem? And what might be the cause? Is
it in any case possible? I thought/read that the power of ODK is that the
software is 'redundant', meaning that filled in forms only are removed from
your tablet as soon as they are correctly & entirely uploaded to ODK
Aggregate. In case for example a wifi signal is being interrupted during
upload, the form will still be on your tablet. Anyway, I want to verify
your experiences and if this can happen. If not possible, then I have to
find out what happened of course. Logically, this is something that I
definitely want to prevent in the future...

Thanks for the feedback!

Kind regards,

Eddy

2

Eddy,

Submissions are always stored on the device even when sent, so you
have not lost any data. If you have large media files in your
submissions, that's where things might be going wrong.

In ODK Aggregate, go into Form Management, then click on Submission
Admin. Do see any incomplete submissions? If so, see
https://groups.google.com/d/msg/opendatakit/ecJQt-t0Q0c/FcBGMrxGHqAJ
for solutions.

Yaw

··· -- Need ODK services? http://nafundi.com provides form design, server setup, professional support, and software development for ODK.

On Fri, Jul 25, 2014 at 1:56 AM, Eddy Rellum 4estsense@gmail.com wrote:

Dear all,

A partner of ours says that he has uploaded several files (filled forms)
from ODK collect to our ODK Aggregate (working with Tomcat on Amazone).
However when I look in our ODK Aggregate, 1 file is missing. He says that he
did uploaded this file and that this file is not on his tablet anymore. I
cannot verify this because he is working in another continent as I am. Has
anyone experienced a similar problem? And what might be the cause? Is it in
any case possible? I thought/read that the power of ODK is that the software
is 'redundant', meaning that filled in forms only are removed from your
tablet as soon as they are correctly & entirely uploaded to ODK Aggregate.
In case for example a wifi signal is being interrupted during upload, the
form will still be on your tablet. Anyway, I want to verify your experiences
and if this can happen. If not possible, then I have to find out what
happened of course. Logically, this is something that I definitely want to
prevent in the future...

Thanks for the feedback!

Kind regards,

Eddy

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3

Dear Yaw,

Thanks for your answer and clarification. Indeed, I found the missing file
at Form Management >> Submission Admin. Great that is is solved! Indeed,
they may have used a large photo file that may have caused the problem. We
have already downsized the pixelsize with the tablet settings.

To clarify things: Once a form is submitted, they disappear from the list
of "Edit Saved Forms". If submitted correctly, you cannot edit or re-submit
the form anymore. The only thing you can do is erase it. That sound logic
(to prevent that you re-submit it and data becomes corrupted). But in the
case a form has not been submitted correctly: Is it then also removed from
the "Edit Saved Forms"? What I understand from my colleage is that he
cannot find the form anywhere in his ODK Collect and is not able to
re-submit it. If this is true, I assume that he has to go into the
directory structure of ODK Collect to retrieve the form manually...?

Anyway, happy with this feedback. Thanks!

Kind regards, Eddy

··· On Monday, July 28, 2014 3:20:20 PM UTC+2, Yaw Anokwa wrote: > > Eddy, > > Submissions are always stored on the device even when sent, so you > have not lost any data. If you have large media files in your > submissions, that's where things might be going wrong. > > In ODK Aggregate, go into Form Management, then click on Submission > Admin. Do see any incomplete submissions? If so, see > https://groups.google.com/d/msg/opendatakit/ecJQt-t0Q0c/FcBGMrxGHqAJ > for solutions. > > Yaw > -- > Need ODK services? http://nafundi.com provides form design, server > setup, professional support, and software development for ODK. > > On Fri, Jul 25, 2014 at 1:56 AM, Eddy Rellum <4est...@gmail.com > wrote: > > Dear all, > > > > A partner of ours says that he has uploaded several files (filled forms) > > from ODK collect to our ODK Aggregate (working with Tomcat on Amazone). > > However when I look in our ODK Aggregate, 1 file is missing. He says > that he > > did uploaded this file and that this file is not on his tablet anymore. > I > > cannot verify this because he is working in another continent as I am. > Has > > anyone experienced a similar problem? And what might be the cause? Is it > in > > any case possible? I thought/read that the power of ODK is that the > software > > is 'redundant', meaning that filled in forms only are removed from your > > tablet as soon as they are correctly & entirely uploaded to ODK > Aggregate. > > In case for example a wifi signal is being interrupted during upload, > the > > form will still be on your tablet. Anyway, I want to verify your > experiences > > and if this can happen. If not possible, then I have to find out what > > happened of course. Logically, this is something that I definitely want > to > > prevent in the future... > > > > Thanks for the feedback! > > > > Kind regards, > > > > Eddy > > > > -- > > -- > > Post: opend...@googlegroups.com > > Unsubscribe: opendatakit...@googlegroups.com > > Options: http://groups.google.com/group/opendatakit?hl=en > > > > --- > > You received this message because you are subscribed to the Google > Groups > > "ODK Community" group. > > To unsubscribe from this group and stop receiving emails from it, send > an > > email to opendatakit...@googlegroups.com . > > For more options, visit https://groups.google.com/d/optout. >
4

I have found this functionality very useful but was wandering if there is a way to do a bulk import of these forms with media perhaps to briefcase and then upload it to aggregate somehow?

Bashir

··· From: opendatakit@googlegroups.com [mailto:opendatakit@googlegroups.com] On Behalf Of Eddy Rellum Sent: 29 July 2014 04:09 PM To: opendatakit@googlegroups.com Subject: Re: [ODK Community] Dissapearing files

Dear Yaw,

Thanks for your answer and clarification. Indeed, I found the missing file at Form Management >> Submission Admin. Great that is is solved! Indeed, they may have used a large photo file that may have caused the problem. We have already downsized the pixelsize with the tablet settings.

To clarify things: Once a form is submitted, they disappear from the list of "Edit Saved Forms". If submitted correctly, you cannot edit or re-submit the form anymore. The only thing you can do is erase it. That sound logic (to prevent that you re-submit it and data becomes corrupted). But in the case a form has not been submitted correctly: Is it then also removed from the "Edit Saved Forms"? What I understand from my colleage is that he cannot find the form anywhere in his ODK Collect and is not able to re-submit it. If this is true, I assume that he has to go into the directory structure of ODK Collect to retrieve the form manually...?

Anyway, happy with this feedback. Thanks!

Kind regards, Eddy

On Monday, July 28, 2014 3:20:20 PM UTC+2, Yaw Anokwa wrote:

Eddy,

Submissions are always stored on the device even when sent, so you
have not lost any data. If you have large media files in your
submissions, that's where things might be going wrong.

In ODK Aggregate, go into Form Management, then click on Submission
Admin. Do see any incomplete submissions? If so, see
https://groups.google.com/d/msg/opendatakit/ecJQt-t0Q0c/FcBGMrxGHqAJ
for solutions.

Yaw

Need ODK services? http://nafundi.com provides form design, server
setup, professional support, and software development for ODK.

On Fri, Jul 25, 2014 at 1:56 AM, Eddy Rellum <4est...@gmail.com <javascript:> > wrote:

Dear all,

A partner of ours says that he has uploaded several files (filled forms)
from ODK collect to our ODK Aggregate (working with Tomcat on Amazone).
However when I look in our ODK Aggregate, 1 file is missing. He says that he
did uploaded this file and that this file is not on his tablet anymore. I
cannot verify this because he is working in another continent as I am. Has
anyone experienced a similar problem? And what might be the cause? Is it in
any case possible? I thought/read that the power of ODK is that the software
is 'redundant', meaning that filled in forms only are removed from your
tablet as soon as they are correctly & entirely uploaded to ODK Aggregate.
In case for example a wifi signal is being interrupted during upload, the
form will still be on your tablet. Anyway, I want to verify your experiences
and if this can happen. If not possible, then I have to find out what
happened of course. Logically, this is something that I definitely want to
prevent in the future...

Thanks for the feedback!

Kind regards,

Eddy

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5

Bashir: Yes, you can pull the forms from Collect to Briefcase and send them
to Aggregate using Briefcase. Make sure the forms are saved and finalized
and have instanceIDs first.

Eddy: I don't think forms that have not been submitted correctly (e.g. have
missing media) should be hidden from the user. If that is happening, then
it's likely a bug. In Send Finalized form, press the Menu button, then
Change View to show Sent and Unsent Forms. You should now be able to
re-send sent forms.

Yaw

··· -- Need ODK services? http://nafundi.com provides form design, server setup, professional support, and software development for ODK.

On Wed, Jul 30, 2014 at 5:15 AM, Bashir Jahed admin@osilab.net wrote:

I have found this functionality very useful but was wandering if there is
a way to do a bulk import of these forms with media perhaps to briefcase
and then upload it to aggregate somehow?

Bashir

From: opendatakit@googlegroups.com [mailto:opendatakit@googlegroups.com]
*On Behalf Of *Eddy Rellum
Sent: 29 July 2014 04:09 PM
To: opendatakit@googlegroups.com
Subject: Re: [ODK Community] Dissapearing files

Dear Yaw,

Thanks for your answer and clarification. Indeed, I found the missing file
at Form Management >> Submission Admin. Great that is is solved! Indeed,
they may have used a large photo file that may have caused the problem. We
have already downsized the pixelsize with the tablet settings.

To clarify things: Once a form is submitted, they disappear from the list
of "Edit Saved Forms". If submitted correctly, you cannot edit or re-submit
the form anymore. The only thing you can do is erase it. That sound logic
(to prevent that you re-submit it and data becomes corrupted). But in the
case a form has not been submitted correctly: Is it then also removed from
the "Edit Saved Forms"? What I understand from my colleage is that he
cannot find the form anywhere in his ODK Collect and is not able to
re-submit it. If this is true, I assume that he has to go into the
directory structure of ODK Collect to retrieve the form manually...?

Anyway, happy with this feedback. Thanks!

Kind regards, Eddy

On Monday, July 28, 2014 3:20:20 PM UTC+2, Yaw Anokwa wrote:

Eddy,

Submissions are always stored on the device even when sent, so you
have not lost any data. If you have large media files in your
submissions, that's where things might be going wrong.

In ODK Aggregate, go into Form Management, then click on Submission
Admin. Do see any incomplete submissions? If so, see
https://groups.google.com/d/msg/opendatakit/ecJQt-t0Q0c/FcBGMrxGHqAJ
for solutions.

Yaw

Need ODK services? http://nafundi.com provides form design, server
setup, professional support, and software development for ODK.

On Fri, Jul 25, 2014 at 1:56 AM, Eddy Rellum 4est...@gmail.com wrote:

Dear all,

A partner of ours says that he has uploaded several files (filled forms)
from ODK collect to our ODK Aggregate (working with Tomcat on Amazone).
However when I look in our ODK Aggregate, 1 file is missing. He says
that he
did uploaded this file and that this file is not on his tablet anymore.
I
cannot verify this because he is working in another continent as I am.
Has
anyone experienced a similar problem? And what might be the cause? Is it
in
any case possible? I thought/read that the power of ODK is that the
software
is 'redundant', meaning that filled in forms only are removed from your
tablet as soon as they are correctly & entirely uploaded to ODK
Aggregate.
In case for example a wifi signal is being interrupted during upload,
the
form will still be on your tablet. Anyway, I want to verify your
experiences
and if this can happen. If not possible, then I have to find out what
happened of course. Logically, this is something that I definitely want
to
prevent in the future...

Thanks for the feedback!

Kind regards,

Eddy

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6

Hi Yaw,

It was not a bug... I simply never noticed this option and I didn't
explained it neither to my colleague.... So I guess this will work too on
his tablet. Everything is solved now. Good to now some additional features
of ODK... Many thanks!

Regards, Eddy

··· On Wednesday, July 30, 2014 3:37:36 PM UTC+2, Yaw Anokwa wrote: > > Bashir: Yes, you can pull the forms from Collect to Briefcase and send > them to Aggregate using Briefcase. Make sure the forms are saved and > finalized and have instanceIDs first. > > Eddy: I don't think forms that have not been submitted correctly (e.g. > have missing media) should be hidden from the user. If that is happening, > then it's likely a bug. In Send Finalized form, press the Menu button, then > Change View to show Sent and Unsent Forms. You should now be able to > re-send sent forms. > > Yaw > -- > Need ODK services? http://nafundi.com provides form design, server setup, > professional support, and software development for ODK. > > On Wed, Jul 30, 2014 at 5:15 AM, Bashir Jahed <ad...@osilab.net > wrote: > >> I have found this functionality very useful but was wandering if there is >> a way to do a bulk import of these forms with media perhaps to briefcase >> and then upload it to aggregate somehow? >> >> >> >> Bashir >> >> >> >> *From:* opend...@googlegroups.com [mailto: >> opend...@googlegroups.com ] *On Behalf Of *Eddy Rellum >> *Sent:* 29 July 2014 04:09 PM >> *To:* opend...@googlegroups.com >> *Subject:* Re: [ODK Community] Dissapearing files >> >> >> >> Dear Yaw, >> >> Thanks for your answer and clarification. Indeed, I found the missing >> file at Form Management >> Submission Admin. Great that is is solved! >> Indeed, they may have used a large photo file that may have caused the >> problem. We have already downsized the pixelsize with the tablet settings. >> >> To clarify things: Once a form is submitted, they disappear from the list >> of "Edit Saved Forms". If submitted correctly, you cannot edit or re-submit >> the form anymore. The only thing you can do is erase it. That sound logic >> (to prevent that you re-submit it and data becomes corrupted). But in the >> case a form has not been submitted correctly: Is it then also removed from >> the "Edit Saved Forms"? What I understand from my colleage is that he >> cannot find the form anywhere in his ODK Collect and is not able to >> re-submit it. If this is true, I assume that he has to go into the >> directory structure of ODK Collect to retrieve the form manually...? >> >> Anyway, happy with this feedback. Thanks! >> >> Kind regards, Eddy >> >> >> On Monday, July 28, 2014 3:20:20 PM UTC+2, Yaw Anokwa wrote: >> >> Eddy, >> >> Submissions are always stored on the device even when sent, so you >> have not lost any data. If you have large media files in your >> submissions, that's where things might be going wrong. >> >> In ODK Aggregate, go into Form Management, then click on Submission >> Admin. Do see any incomplete submissions? If so, see >> https://groups.google.com/d/msg/opendatakit/ecJQt-t0Q0c/FcBGMrxGHqAJ >> for solutions. >> >> Yaw >> -- >> Need ODK services? http://nafundi.com provides form design, server >> setup, professional support, and software development for ODK. >> >> On Fri, Jul 25, 2014 at 1:56 AM, Eddy Rellum <4est...@gmail.com> wrote: >> > Dear all, >> > >> > A partner of ours says that he has uploaded several files (filled >> forms) >> > from ODK collect to our ODK Aggregate (working with Tomcat on Amazone). >> > However when I look in our ODK Aggregate, 1 file is missing. He says >> that he >> > did uploaded this file and that this file is not on his tablet anymore. >> I >> > cannot verify this because he is working in another continent as I am. >> Has >> > anyone experienced a similar problem? And what might be the cause? Is >> it in >> > any case possible? I thought/read that the power of ODK is that the >> software >> > is 'redundant', meaning that filled in forms only are removed from your >> > tablet as soon as they are correctly & entirely uploaded to ODK >> Aggregate. >> > In case for example a wifi signal is being interrupted during upload, >> the >> > form will still be on your tablet. Anyway, I want to verify your >> experiences >> > and if this can happen. If not possible, then I have to find out what >> > happened of course. Logically, this is something that I definitely want >> to >> > prevent in the future... >> > >> > Thanks for the feedback! >> > >> > Kind regards, >> > >> > Eddy >> > >> > -- >> > -- >> > Post: opend...@googlegroups.com >> > Unsubscribe: opendatakit...@googlegroups.com >> > Options: http://groups.google.com/group/opendatakit?hl=en >> > >> > --- >> > You received this message because you are subscribed to the Google >> Groups >> > "ODK Community" group. >> > To unsubscribe from this group and stop receiving emails from it, send >> an >> > email to opendatakit...@googlegroups.com. >> > For more options, visit https://groups.google.com/d/optout. >> >> -- >> -- >> Post: opend...@googlegroups.com >> Unsubscribe: opendatakit...@googlegroups.com >> Options: http://groups..google.com/group/opendatakit?hl=en >> >> >> >> --- >> You received this message because you are subscribed to the Google Groups >> "ODK Community" group. >> To unsubscribe from this group and stop receiving emails from it, send an >> email to opendatakit...@googlegroups.com . >> For more options, visit https://groups.google.com/d/optout. >> >> >> >> ------------------------------ >> >> >> This email is free from viruses and malware because avast! Antivirus >> protection is active. >> >> -- >> -- >> Post: opend...@googlegroups.com >> Unsubscribe: opendatakit...@googlegroups.com >> Options: http://groups.google.com/group/opendatakit?hl=en >> >> --- >> You received this message because you are subscribed to the Google Groups >> "ODK Community" group. >> To unsubscribe from this group and stop receiving emails from it, send an >> email to opendatakit...@googlegroups.com . >> For more options, visit https://groups.google.com/d/optout. >> > >