Project Management Committee (PMC) meeting notes

Community
6

November 14th, 2017

Present: @yanokwa @W_Brunette @Carl_Hartung

Absent: @Richard_Anderson

  • Project happenings

  • ODK 1 Update

    • Android testing workshop was well attended. More of those are coming.
    • Nafundi brought on a new dev to work on Aggregate and other tools. More at ODK Aggregate future plans - #9 by LN.
    • pyxform is up-to-date and ODK can now ship updates too. More at Pyxform release process - #9 by LN.
    • We will be shipping improved server for XLSForm to prevent downtime like from last week. That plus distributing server access to non-UW people should help.
    • The consensus is that we have a number of new committers that need approval and old committers that should be removed and we need a process around this.

  • ODK 2 Update

  • DIAL Grant: Ideas wanted: Up to $25,000 USD available to improve ODK

    • Consensus that this is a great way to get new folks into the project. UW and Nafundi should not apply, but should instead facilitate.
    • We need a framework document for community members to stick in their proposals.

  • TSC formation

    • Haven't heard from Open Source Center (OSC) in a while. We should draft an initial application to get the ball rolling.
    • Suggestion made for moving forward with rough application on Google Forms with questions like name, org, history with ODK, the reason you want to be on TSC, how much time can you commit, any known risks or conflicts of interest.
    • Consensus is that draft application should be sent to OSC and they should take lead to ensure a fair and transparent process.
    • Hope is that PMC can vote in mid-Dec, but it's probable this will get bumped to Jan because of holidays.

  • Concept notes

    • No clear decision made yet on concept notes
    • Suggestion made that given the time it has taken to do anything, we think about adopting G (no Transition Board). Then New PMC forms transition Working Group, leads Mission/Values, etc.
    • There is a consensus that the speed and lack of participants to drive these efforts is a problem. This suggestion is a potentially big change and will require some more discussion. In the meanwhile, there are parallelizable tasks (e.g., Mission/Values) to do to speed things up. Also, discuss with OSC.

  • Action items

    • [*] @yanokwa Setup meeting with OSC to discuss TSC selection for next week
    • @yanokwa Draft policy document for GitHub permissions
    • [*] @yanokwa Draft proposal template for DIAL grant
    • @W_Brunette Will review ODK site, OpenMRS, OpenLMIS, and existing discussions and draft a Mission/Values document for community feedback.