Ideas and extensions for Central public links

Thanks to @MatthewMac & @LN for solving this. With Enketo support up and running on central 1.0 I have now had a quick look at the public links feature.

My first impressions are

  1. It is really great! Being able to send specific link to different individuals or groups is very useful for lots of purposes

  2. Particularly good that the submission data on the database includes the name of the link that was used to send the data

  • So if I make a link for user "Jeff", I can see that Jeff's link sent the data in the CSV SubmitterName field.
  • That means that if I am doing a cohort study I can send each participant a unique link and they don't need to enter their personal details as I already have them and they'll automatically be added to the form. This is really good for data security and for auditing percentage of participants who have responded.

Some things that would make it even more useful would be

  • Batch create public links (i.e. for hundreds or thousands of users).

  • On screen count of number of submissions received from each link

  • Ability to reallocate a link to a new form.

    • For instance if I have a longitudinal study, but the form changes each month, the user can use the same link for every time-point but they actually end up at a different form according to settings I provision within central. In principle this could currently be achieved using a different version of the form, which is fine if the study is synchronous (i.e. if the cohort are all at the same stage in the study on any given day), but doesn't work with a rolling or staggered recruitment approach.
  • Ability to change the URL of links to something unique & memorable and without lots of slashes, hyphens etc (I think this is on the feature list already)

    i.e. at the moment we have something like

    central.lshtm.ac.uk//-/single/djX34d3EsJGTvdjbvCbIEWz16kZ8oY8?st=XZSPPeWNEw1aX!hpagdyL72QyF87mgX0546BCbVqW...

    but what would be good would be

    central.lshtm.ac.uk/covidsurvey

  • Customisable confirmation/thanks screen. Super useful for adding for instance a link to results website, or more details on project

  • Option to email results or a notification of submission via a specific link to a prespecified address. i.e. if there's a form that needs to be sent to a key person as soon as it is filled. This can be very useful for people who are running a form that only gets filled occasionally (i.e. a request for user account for ODK central [how meta!]) or which is used in emergency (i.e. like a serious adverse event in a clinical trial)

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Thanks for the feedback, @chrissyhroberts. We won't immediately be adding on to public links but most of what you've mentioned are things we would really like to add in the somewhat near-term, resources permitting.

This is a use case we have in mind. Currently you can do it with an external script that uses the API. You can first make a request to get the enketoId for the form you want to build public links for. Then you can do something like iterate through a list of email addresses, make a request to create a public link for each, build the link as described next, and then email the link. The documentation for creating a public link isn't quite complete and I'll fix that shortly. Use the token attribute from the link creation response combined with the enketoId described above to build the link. Its structure is https://{your domain}/-/single/{enketoId}?st={token}. (note: we're not supposed to build Enketo links that way and will hopefully address that soon)

Yes.

This is not something we've discussed but I see the usefulness. I think this would likely be a relatively small extension on the vanity link concept you describe next.

Yes, this is something we'd really like to do. Currently the Enketo frontend uses the URL it is accessed from to figure out how to behave. There may be some alternate options and we're eager to discuss with @martijnr.

Agreed. Currently you can unofficially do this by adding &return_url=https://yourpage to the Enketo URL. Ideally it'd be part of the link configuration. This would likely be related to whatever strategy is used for vanity links.

This is not directly related to public links and could apply to any kind of submission to Central (or possibly any kind of change on Central such as user added, etc). Our current vision for introducing this kind of functionality is with a publisher/subscriber model. That would allow folks to subscribe to get some kind of web request when e.g. a submission is received for a particular form and then act on that web request e.g. by sending an email. It would be great to organize users interested in this general space and see what common desired usage patterns emerge.

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Thanks for the feedback @LN
Sounds like the future will bring lots of cool new stuff.

Question : With the public links, how do I turn on the offline/off-grid browser caching for enketo?

Public links are intended for self-report. After making a submission, the user is redirected and the expectation is that they are done. If they're offline at time of attempted submission, Enketo will show an error but will let them retry until they are connected. Are you looking for offline caching for participants self-reporting? Can you please describe your scenario?

In our user interviews, the offline scenarios we heard about were enumerator-mediated. If there are known data collectors submitting more than one record each, we recommend creating web users with the "data collector" role for each. You can then either have those data collectors start by going to Central to see a form list or distribute Enketo links from the "new" button at the top of the submission table for each form. We deliberately haven't yet surfaced the offline link because we want to be thoughtful about where and how we show that configuration. If you really need that functionality now, you can build your own link by adding an x between the - and form identifier in the Enketo link. E.g. if your submission link is https://{domain}/-/{token}, transform it to https://{domain}/-/x/{token}.

HI @LN
Sorry for delay in responding.

I'm thinking of a basic use case for the offline public links.

Let's say that I have a classroom and I split it in to two teams.

I'm going to ask the two teams to map the local area using their own mobile phones (no ODK Collect and internet only in the classroom because the school is up a mountain somewhere)

I create two links, one for team 1 and one for team 2.

The students all scan the QR codes for their public link (caching the Enketo form to their phones) and then I send them off to collect as much data as possible, but the two teams have different methodological approaches and we expect this to manifest in the quality of the maps we get. Each student has instructions to get multiple data points and without mobile internet these then need to cache to their phones.

When they get back, their phones connect to the internet and submit all the forms as a batch. I then run some scripts to show their maps, making one map for each team, based on the link that was used to submit.

So this scenario shows need for

  • Offline caching of forms via public links
  • Use of shared public links for a common ODK form by groups of people with different objectives
  • Need to use Enketo by preference when installing ODK Collect is either not an option (limited internet) or not desirable (one off/ ad hoc data collection) AND when zero config is preferred over user names etc.